Kymata AI — Free Tool

AI ROI Scorecard

10 questions that show you exactly where your AI investment stands — and what to fix first. Takes about 10 minutes.

10 Questions

~10 min To complete

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Question 1 of 10

How many AI tools or AI-powered services does your business currently pay for?

Include ChatGPT, Claude, Copilot, Jasper, Midjourney, or any other AI tool — free ones too if you're using them for work.

up to 10 pts

None — we don't use any AI tools 0 pts

1–2 tools, used inconsistently 2 pts

3–5 tools, used regularly by at least one person 5 pts

6+ tools used regularly across the team 8 pts

Formal AI stack documented and actively managed 10 pts

Question 2 of 10

Do you track the cost of your AI tools against measurable business outcomes?

Examples of measurable outcomes: revenue generated, time saved, errors reduced, leads converted.

up to 10 pts

No — we just pay the bills0 pts

Informally — we think it's probably worth it3 pts

We track spend but haven't tied it to outcomes6 pts

Yes — we have a documented ROI review process10 pts

Question 3 of 10

Can you estimate how many hours per week your team saves (or wastes) on AI-related tasks?

Include setup time, learning curves, tool switching, and re-doing AI-generated mistakes.

up to 10 pts

No idea0 pts

Rough guess — seems like maybe some savings3 pts

We track time manually on some workflows6 pts

Formal time tracking tied to AI workflows10 pts

Question 4 of 10

Does your team have clear guidelines on which AI tools are approved for work use?

Formal or informal — anything from "we use ChatGPT and Claude only" to a full documented policy.

up to 10 pts

No guidelines — everyone uses whatever they want0 pts

Loose norms — people mostly figure it out3 pts

Informal guidelines shared in Slack or meetings6 pts

Written AI policy with approved tool list and usage rules10 pts

Question 5 of 10

Which statement best describes your AI usage for customer-facing tasks?

Customer-facing: emails, support, proposals, social media, customer communications.

up to 10 pts

We don't use AI for customer-facing work0 pts

Ad-hoc use — people use it when they remember3 pts

Consistent use with some quality review process7 pts

Formal workflow with review gates and brand voice guidelines10 pts

Question 6 of 10

How integrated are your AI tools with your existing business systems?

Integrations: CRM, email, scheduling, accounting, project management, communication tools.

up to 10 pts

No integrations — AI runs standalone0 pts

1–2 loose integrations via copy/paste or manual input3 pts

Most tools connected via API or native integrations7 pts

Fully integrated AI stack with automated data flow10 pts

Question 7 of 10

How confident are you that your team uses AI securely and responsibly?

Includes: not sharing confidential data, understanding tool limits, avoiding hallucinations in important work.

up to 10 pts

Not confident — no training or guidance0 pts

Informal reminders — people mostly figure it out3 pts

Some formal training and documented security guidelines7 pts

Mandatory AI security training with annual refresh10 pts

Question 8 of 10

Do you have a documented process for evaluating new AI tools before adopting them?

Includes: cost/benefit analysis, trial periods, team review, or any formal evaluation criteria.

up to 10 pts

No process — we try things when they come up0 pts

Ad-hoc evaluation — depends on who's asking3 pts

Informal checklist or evaluation framework7 pts

Written evaluation process with ROI criteria for every new tool10 pts

Question 9 of 10

Can you name 3 specific, measurable outcomes produced by your AI usage in the last 90 days?

Specific = "reduced proposal writing time by 60%" not "improved efficiency." Measurable = has a number attached.

up to 10 pts

No — can't name any offhand0 pts

Can name 1 vague outcome3 pts

Can name 2–3 outcomes with some measurement7 pts

Yes — 3+ outcomes tracked with real data10 pts

Question 10 of 10

What's your single biggest frustration with your current AI usage?

This helps us understand where to focus improvement. Pick the one that resonates most.

Optional — select the one that fits best or tap “See My Score.”

context only

Too many tools — it's overwhelming—

Not seeing measurable ROI from what we spend—

Team isn't using tools consistently or correctly—

No idea where to start — too confusing—

Security and data privacy concerns—

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